8 steps for successful remote onboarding for new hires + FAQs

For example, if there is a company policy or a leave application process that new employees need guidance on, they can refer to your employee handbook or internal knowledge base to get the help they need. Ask any HR professional about the best tips for remote onboarding, and they will surely stress on the importance of adopting a Buddy remote onboarding best practices system. No matter how good your instructions and documentation get within your company, some things will get lost in translation for a new hire. When you are ready to give the new hire a well defined “micro-task”, jump on a screen share call with them and let them struggle through the process with you there to support as needed.

You can either arrange these meetings yourself, ask teams to do so, or even have new employees organise meet-and-greet sessions. Work with your current team to develop specific training sessions for each job and employee. Make sure your new hires have access to resources or materials that can make those sessions easier to follow, understand, and refer back to. When preparing a training plan, start with prioritizing what is important to learn for each hire.

Effective Tips for Onboarding Remote Employees

However, don’t spend too much time fretting over the tool you use, as the only things that matter are that it can be centralized and your team consistently updates the pages they are responsible for. By simply choosing a more effective tool for organizing instructional wiki pages in a central location, you make the life of a new remote hire 10 times easier. They can search for documents as they need them, browse things at their leisure, and, ultimately, get their head around how your team operates much faster. To handle this, we recommend assigning a single “gatekeeper to onboarding” that is responsible for all internal company outreach. The new hire now only has to worry about communication with a single person, and they can relax knowing that the pace of onboarding is regulated through one friendly face. When integrated with single sign-on, remote access can be more secure and streamlined, but only if your remote access solution integrates with your SSO provider.

remote onboarding tips

Working remotely makes it tough to socialize, that’s why you need to promote proactive behavior from all sides. Having a firm training plan ready to go can help new hires stay on task and ensure you’re not missing any important steps while onboarding. It also helps you stay on top of expectations so both you and your new hire can make sure you’re on the right path. They should also consider whether there are https://remotemode.net/ any new sources for talent acquisition and determine how to gain access to those opportunities. The IT SPOC (Single point of contact) can take a session on password management, device security, and other tools your company uses. Department heads can take sessions on the long-term and short-term goals new hires are expected to accomplish in the process the team follows to complete tasks and get approvals.

Remember Training Sessions

During virtual onboarding, new hires learn the skills they need for their role, get to know your company culture, and connect with teammates. In addition, remote onboarding guides new hires through the process of setting up necessary tools—like their computer, email, and any other collaboration software your team uses. Smart companies have changed the way they orient new employees by working together with remote employees to find out what they need. Dell hosts all onboarding materials on a dedicated website, including documentation, videos, and a success team available via chat and email. Stack Overflow sets up calls between new hires and the company’s executives to hear the company story firsthand and open the door for questions. These remote onboarding processes can ease the transition of joining a new team for remote new hires.

  • This would include digitizing essential documents and processes to make them accessible for your remote employees.
  • One important thing to note is just because an employee is working remotely doesn’t mean they are any less productive.
  • Creating internal documentation or an employee handbook is undoubtedly a great way to ramp up employee onboarding.
  • A company’s work culture refers to its values, goals, and work practices.

Providing all necessary equipment demonstrates the company’s commitment to the remote workforce. The action fosters a sense of professionalism and creates an environment that encourages optimal performance and collaboration. Start orientation with IT ASAP to make sure the employee has sufficient internet speed and broadband access to onboard but also to do their work. Now would be the time to introduce a VPN or other connection protocols and make sure the employee knows how to contact tech support. Self-service tools can provide employees access to corporate policies, guides and FAQs, he said, in addition to the employee’s work schedule and introductory training materials. A negative onboarding experience makes it twice as likely that a new hire will soon look for another job, according to a report from Deloitte.

steps for successful remote onboarding for new hires (+ FAQs)

You can do this by providing opportunities for them to bond with the rest of their co-workers. Conduct employee engagement activities for your teams, such as virtual team-building exercises, online company events, and some short icebreakers every now and then. There are various software solutions you can use to onboard your new employees remotely. HR software, for example, can help streamline your recruitment process, including onboarding remote hires. It provides a centralized platform, workflow automation, scheduling, report generation, and data and analytics.

12 Rules for Virtual Onboarding – SHRM

12 Rules for Virtual Onboarding.

Posted: Mon, 09 Oct 2023 07:00:00 GMT [source]

Every business uses different tools and settings to get the job done, and a new hire won’t understand all of them. Many times, a videoconferencing call is all it takes to get going, but other tasks are more intensive. One of the benefits of virtual onboarding is the opportunity to personalize the onboarding experience for each of your new hires. This ensures that everyone is on equal footing no matter what their situation is. Some are in a disadvantaged position, while some might find remote work in their favor.

This would include digitizing essential documents and processes to make them accessible for your remote employees. It’s normal for new employees to receive lots of information when they first start. But when those new team members are remote, they’re often left to sift through everything on their own. And since remote hires can’t easily stop by your desk with questions or see for themselves how other team members collaborate, all that info can feel extra daunting. Implementing these tips andbest practices to your onboarding checklist makes it possible to promote productivity, collaboration, and long-term satisfaction from remote employees. Addressing learning and growth can be challenging in a remote environment, and organizations need to invest in developing remote employees from the get-go.

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